The University’s insurance program through the State of Idaho includes property coverage. Below, you will find a summary that answers some of the most frequently asked questions regarding property coverage along with some tips for loss prevention.
Coverage is provided for University property including University-owned buildings and contents. Typically, claims are covered for risk of fire, water, weather, and theft (see Note below). Examples of excluded perils include, but are not limited to, fraudulent or dishonest acts committed by employees, the cost of correcting defective design or faulty workmanship, ordinary wear and tear, and poor maintenance.
Note: If property loss occurs due to theft, a $50 (Inland Marine) or $2000 (Major Property) deductible may apply.
University Property in Transit
The University’s insurance program provides coverage for property losses within the United States. Equipment and supplies, transported by various modes of transportation, are covered for “all risks” except as specifically excluded (i.e., property is covered for losses from any cause unless that cause is specifically listed as an exclusion) while being transported within the U.S.
Certain types of property in transit, especially laptops, are targets for theft. If your department is transporting very expensive items, please notify Risk Management to assure the proper coverage amount.
Note that departmental move-related damage procedures may require that a claim first be submitted to the moving company’s insurance. If denied, a claim may be submitted to University insurance, but must include the mover’s insurance company’s written, detailed explanation of their denial of coverage. Contact your move coordinator for your move’s specific procedures.
Generally, personal property of employees, and especially students, is not covered by the University’s insurance program and it is recommended that students have personal homeowners insurance. Because of this, keeping personal items in your office is discouraged. Personal items which would not be covered include pictures, radios, nick-knacks, collectables, etc. Since most people must bring in a purse or wallet, great care should be taken to lock these up anytime you step out of the office without them. Lock your door behind you, if possible. It takes mere seconds for thieves to open an unlocked drawer.
Immediately call the local Police to report a theft. If you are using personal equipment that is an integral part of your business at the University, there may be coverage, and so report a loss of this type to Risk Management immediately to file a claim. If you do experience a loss to your personal property, we suggest reporting the loss to your own insurance carrier.
To File a Claim
Reporting University Property Losses
Any and all losses or damage to either University buildings or other property should be reported immediately to Boise State Risk Management using the Property Loss Report Form (Select “Property Damage and Loss” from the drop down menu)
Losses from theft, vandalism, or other crimes must be reported to University Security/Boise Police Department at 426-6911.
It is not necessary to delay submitting the Property Loss Report to Boise State Risk Management while waiting for law enforcement reports as this may delay settlement of the claim for investigation.
When completing the Property Loss Report, include as much detail as possible.
Documents that may be requested by State of Idaho adjusters include:
- Purchase order or invoice showing original value
- Replacement cost and documentation (ex. catalogue page with price & description)
- Appraisals, estimates or bids for repairs or replacement
- Police report, if available
- Copies of any photographs
- If submitting any of the above documents, fax to (208) 426-4976, or mail to Office of Risk Management and Insurance, Mail Stop 1245.
Insurance Coverage Determination Process
- The department’s contact person, as listed on the Property Loss Notice, will work directly with the campus Risk Management Office and State of Idaho Claims Department.
- During the claim investigation, the department representative may be requested to provide additional information or to make arrangements for appraisals or site visits.
The adjuster may communicate directly with the department during the investigation and settlement process, or may work through the campus Risk Management Office.
- If the circumstances of the loss provides the potential for recovery from 3rd parties, the State of Idaho may require department’s cooperation in its recovery efforts. The State of Idaho may ask you to secure and store damaged property which may be used as evidence.
- Departments are responsible for making arrangements for repair or replacement of damaged property. However, this should not be done prior to approval from the insurance adjuster at the State of Idaho, as it may effect the investigation.
- Payment for losses is made to the Department when claim adjustment is complete.
- For large losses, arrangements may be made to pay vendors for loss-related services directly with the approval of both the vendor and the adjuster.
- The deductible, when applicable, is the responsibility of the Department.
- Once a settlement is agreed on, the adjuster sends the Risk Management office closing documents indicating the amount to be paid to the department, less per occurrence deductible, if applicable. Claim payments will be made to the Risk Managment Office. Risk Management will deposit the claim payment into the Department’s local account.
- Contact the Risk Management office at 426-3636 for additional information or assistance.